Built for Growing Therapy Practices
Manage your entire team - therapists, supervisors, and administrative staff - from one platform. Delegate work safely with HIPAA-compliant role-based permissions.
Three roles, three sets of permissions
Therapists, practice admins, and supervisors each see exactly what their work requires, and nothing more
Clinical staff with full access to their patients, sessions, SOAP notes, treatment plans, and billing. Each therapist manages their own caseload.
- Full patient management
- Video & VR sessions
- Clinical documentation
- Billing & superbills
Office managers, bookkeepers, and VAs who handle administrative tasks. No access to clinical data or patient records - HIPAA compliant by design.
- Billing & invoices
- Website management
- Analytics & reports
- Team coordination
Clinical supervisors with oversight access to supervisees. Review sessions, provide feedback on notes, and track competency development.
- Session review & feedback
- SOAP note comments
- Competency assessments
- Hour tracking
Practice Admin: Delegate Without Compromising Privacy
Add your office manager, bookkeeper, or virtual assistant without giving them access to sensitive patient information. Practice Admins can manage billing, edit your website, view analytics, and coordinate scheduling - all while maintaining strict HIPAA compliance.
Billing & Invoices
Send invoices, manage subscriptions, and process payments
Website Management
Edit pages, publish blog posts, manage testimonials
No PHI Access
Cannot view patient records, SOAP notes, or join sessions
Practice Admin Dashboard Preview
Documents and e-signatures
Share documents securely and collect signed consent digitally, with an audit trail on every step
Secure Document Sharing
Upload insurance documents, referrals, and resources. Share with patients through their secure portal. Complete audit trail for compliance.
E-Signature Collection
Send consent forms and collect legally-binding electronic signatures. Patients sign on any device with typed or drawn signatures.
Consent Form Builder
Drag-and-drop builder for custom consent forms. Add text fields, checkboxes, dates, and signature blocks. Use templates or start from scratch.
Built for multi-provider practices
Where Resonia helps when your practice is more than one person
Scale your practice without scaling admin overhead
Delegate billing and scheduling to Practice Admins safely
Onboard new therapists with structured role permissions
Centralized document management across all team members
Supervisor oversight for clinical training programs
Multi-location support from a single dashboard
HIPAA-compliant role separation by design
Unified billing and reporting across the clinic
How we compare
Feature by feature, alongside Jane App and SimplePractice
| Feature | Resonia | Jane App | SimplePractice |
|---|---|---|---|
| Base Price (per seat) | $99/mo | $139+/mo | $99/mo |
| Free Practice Admin Seat | 1 included | - | - |
| Team Invitations | |||
| Role-Based Permissions | Limited | Limited | |
| Supervisor Oversight | Built-in | - | - |
| VR Therapy Environments | 10 included | - | - |
| AI Session Analysis | 20/mo | - | - |
| AI Treatment Plans | - | - | |
| E-Signatures | Included | Add-on | Included |
Prices and features as of January 2025. Competitor pricing varies by plan.
Security built into every role
Role-based permissions are designed for HIPAA compliance, so PHI stays with the clinicians who need it
Each role type has carefully designed permissions. Practice Admins can never accidentally access PHI.
Every action is logged for compliance. Know who accessed what, when, and why.
Practice owners control who can invite new team members and what roles they can assign.
We’d like to build this with your practice
Join the waitlist and we’ll let you know when these team features open up.